Career Opportunities

Job Type: Full Time

Reports To: Executive Director

Donor Relations Manager Job Summary

The Donor Relation Manager at TMWF will further the mission of TMWF by providing excellent and energetic fundraising support for TMWF’s All programs.

The Donor Relation Manager is responsible for administrative operations of the development department, including donor cultivation and stewardship activities, gift processing, donor acknowledgment, and donor database management.

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Key Responsibilities

• Process donations and prepare acknowledgement letters and other correspondence.
• Maintain foundation, corporation and individual donor files.
• Continually update and correct database records.
• Assist with preliminary research on prospective corporate foundation and individual donors, as needed.
• Create donors appeal letters.
• Maintain guest lists, gather and prepare registration materials and other duties as assigned for fundraising events.
• Reconcile financial records regularly with Finance. Assure all donations are properly processed for tax purposes for patrons (e.g. end of year tax letters are accurate).
• Handle all administrative details associated with Development-related meetings (i.e. prepare and distribute notices, agendas, minutes, etc.)
• Manage Development team in ensuring a quality stewardship and cultivation program with proper acknowledgment through appropriate means and correspondences, plaques, receptions, and donor appreciation activities.
• Process and acknowledge gifts in a timely and IRS compliant manner
• Provide regular standing reports and ad hoc reports as needed
• General Database processing and data entry.
• Other duties as assigned.

Performance and Success Measures

• Success in supporting senior management
• Professionalism and quality of work
• Accuracy of fundraising reports and database records
• Turnaround time for acknowledgment letters and other stewardship activities

Qualifications

• Bachelor’s degree (B.A./B.S.) in related field or equivalent
• 5+ years related experience or equivalent preferred
• Nonprofit database experience, Bloomerang preferred
• Commitment to excellence and high standards
• Excellent written and oral communication skills
• Strong organizational, problem solving, and analytical skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Acute attention to detail
• Demonstrated ability to plan and organize projects
• Ability to work independently and as a member of various teams and committees
• Strong interpersonal and presentation skills
• Passion, enthusiasm, focus, creativity, and a positive outlook.
• Professional appearance and demeanor

Physical Requirements

While performing the duties of this job, the employee is frequently required to do the following:

• Coordinate multiple tasks simultaneously
• Occasional night and weekend work
• Rapid work pace, with frequent deadlines.

Knowledge, Skills and Abilities for this position

• Alignment with the mission and values of TMWF
• Computer literacy; database management experience essential.
• Excellent verbal and written communications skills.
• Excellent attention to detail.
• Ability to organize and prioritize work, and hit deadlines.
• Ability to work independently.
• Excellent interpersonal skills.

The above statements are intended to describe the general nature and minimum level of work being performed. The employee will be required to perform any other job-related duties as required by the job objectives, and mission and philosophy of Texas Muslim Women’s Foundation, Inc.  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. 

Job Type: Full-Time/ Exempt 

Reports To: Case Management Coordinator

Locations: Work in all agency locations as assigned 

Mission – Texas Muslim Women’s Foundation empowers, promotes, and supports all women and their families – A mission that ultimately creates stronger communities  

Duties and Responsibilities:

• Familiarity with computers. Knowledge of Word for Windows, outlook and ability to work with different software systems, data entry experience. 
• Willingness to participate in extensive training program.
• Flexibility to work weekends.
• Ability to attend required meetings (including, but not limited to, Program Team and In-Service trainings), which may be scheduled during hours outside of the Advocate’s regular schedule.
• Ability to manage time and complete multiple activities within a time frame.
• Demonstrated ability to manage high stress situations.
• Ability to work as a team member, providing support and constructive feedback in interpersonal interaction.
• Demonstrates initiative and the ability to be flexible and creative.
• Ability to work with people from a variety of backgrounds and experiences.
• Ability to adjust work hours to requirements of the organization including occasional overtime as needed.
• Ability to respond with empathy and support to victims in crisis situations and with sensitivity and awareness to diverse cultural, ethnic and social backgrounds, values, attitudes and languages.
• Commitment to concept of local, community, volunteer-based delivery of human services by domestic violence shelters and teen dating abuse agencies. 

 Qualifications and Requirements 

• Associate or higher is preferred. Professional and personal experience may substitute for educational requirements.
• Knowledge of social work and domestic violence is a plus.
• Ability to read, write and converse in English.
• Tolerate prolonged sitting or standing.
• Requires bending, stooping, lifting, and carrying objects up to 25pounds, with or without accommodations Effectively work long and at times odd hours while maintaining a sense of humor.
• Must have emotional and physical stamina to deal with a variety of stressful situations, including responses to complaints and internal and external interactions.  

The above statements are intended to describe the general nature and minimum level of work being performed. The employee will be required to perform any other job-related duties as required by the job objectives, and mission and philosophy of Texas Muslim Women’s Foundation, Inc.,  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. 

Job Type: Full Time, Exempt

Reports To: Chief Financial Officer and Grant Manager

Grant Administrator Job Summary

The Grants Administrator is responsible for organization-wide compliance with government contract and other funding fiscal reporting requirements. The Grants administrator will also assist in maintaining the general ledger, budget information and analysis of financial data to assemble and maintain all financial and budget information that is related to government contracts and other funding sources.

Essential Duties and Responsibilities

• Responsible for monthly financial reporting to government agencies and other sources
• Manage timely collection of requests for reimbursement for funding sources
• Conduct meetings with program personnel and management to strategize on contract compliance issues; budget forecasting and budget modifications
• Works with Associate Director of Finance and CFO to develop organization-wide cost allocation plan, integrating organization budget and restricted contract funding
• Represent organization with respect to periodic audits performed by funders
• Maintain current budget information in the accounting system for funding sources
• Review and analyze budget to actual information for the funding sources and provide program personnel with relevant information and recommendations for effective use of resources
• Monitor need for budget modifications and process required documents
• Review and record receivables and deferred revenue on a monthly basis
• Run monthly reports for review by Associate Director of Finance and CFO
• Other duties as assigned

Required Skills

• Excellent interpersonal, verbal and written communication skills, the ability to work cooperatively, good time management and managing multiple priorities
• Proficiency in computer software, i.e. Microsoft Office (Excel) and accounting software
• General understanding and ability to apply accounting concepts
• Attention to detail and organizational skills
• Ability to learn and work within agency procedures and guidelines
• Ability to exercise sound judgment in tracking sources of errors and in using established guidelines to determine the necessary corrective action

Minimum Qualifications

• Either(A) Bachelor’s Degree in Accounting, non-profit experience a plus;
• Or:(B) Five or more years of experience in fiscal grant administration

Compensation

Salary: Commensurate with Experience

Benefits

• Medical,
• Paid vacation, holiday, sick, and personal time

The above statements are intended to describe the general nature and minimum level of work being performed. The employee will be required to perform any other job-related duties as required by the job objectives, and mission and philosophy of Texas Muslim Women’s Foundation, Inc.  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. 

Job Type: Part Time, non exempt 

Reports To: Chief Financial Officer 

Grant Manager Job Summary

The Grants Manager works to finalize and develop high quality grant proposals that are consistent with TMWF’s mission and strategic direction and provides post-award grants management for private and federal grants. This position supervises the Grant Writer, supports Finance & Program staff, and ensures the foundation’s programmatic work is carried out in a manner consistent with TMWF’s mission. The role of the Grants Manager is to provide grants administration, compliance and management in implementation and execution of the entire grants' portfolio for TMWF. This position reports directly to the CFO. 

Duties and Responsibilities: 

• Supervision of grant writing, researching, identifying, developing, and responding to grant opportunities 
• Finalize grant proposals, concept notes, letters of inquiry, and reports 
• Ensuring that all proposals/reports reflect the objectives of the grantor and advance the goals of TMWF 
• Working closely with the finance department on budgetary aspects of grants and reports 
• Analyzing program and financial reports for transparency and corroboration 
• Arranging for and helping prepare and host site visits related to grants 
• Prepare and serve as the first point of contact for Grant Hearings and presentations 
• Maintenance of SAMs renewal 
• Technical Advising – Social Services 

The Grants Manager also assists with: 

• Program development 
• Evaluation and finalization of post-award reporting  
• Provision of technical assistance and training for agency staff around the grant process 
• Ensure grant compliance and adherence to program procedures and policies 
• Work in close collaboration with the Program Coordinator and Lead Program staff 
• Perform program audits to analyze performance to determine whether a program or department is effectively accomplishing its goals. Audits include review of data accuracy, program specific policies, and adherence to such policies. Offer recommendations for improvement 

Required Skills/Abilities: 

• Demonstrated experience providing grant management on state, federal or private grants. Demonstrated experience and success writing state, federal, or foundation proposals.  
• Excellent written and verbal communication skills, critical thinking skills, ability to develop grant proposals adhering to RFP guidelines, strong attention to detail. 
• Demonstrate ability to work independently, synthesize complex ideas, provide leadership, and strong ability to multitask and prioritize competing tasks. 
• Demonstrate ability to work under pressure of deadlines.  
• Demonstrate proficiency in Microsoft Office, Adobe Acrobat, electronic grants management and submission systems (i.e., Grants.gov, esnaps.hud.gov, grants, zoom grants), and other applications.  
• Demonstrate ability to successfully work with a diverse population and stakeholders at various levels. 
• Experience conducting academic literature reviews and/or research preferred. 

Qualifications: 

• BA/BS degree in liberal arts and sciences field plus a minimum of 6 years of related grant management and writing experience with public and private (federal, state, and foundations) grant proposals and applications is required. A master’s degree is preferred.  
• Experience in the targeted areas of working with immigrants, refugees, survivors of family violence and social services is preferred. 
• Tolerate prolonged sitting or standing. Requires bending, stooping, lifting, and carrying objects up to 25pounds, with or without accommodations.  

The above statements are intended to describe the general nature and minimum level of work being performed. The employee will be required to perform any other job-related duties as required by the job objectives, and mission and philosophy of Texas Muslim Women’s Foundation, Inc.  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. 

Job Type: Full-Time, Exempt 

Reports to: Chief Operating Officer 

Human Resources Generalist Job Summary

The Human Resources Generalist will be the main point of contact for employees’ queries on HR-related topics. This position will be primarily responsible for coordinating the company’s benefits programs, helping with payroll, and administering policies and procedures. 

Essential Duties and Responsibilities

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned. 

• Implements and supports company-wide policies and procedures, administrative guidelines, and human resources best practices 
• Provide recruitment support for direct hire positions including posting job advertisements, completing initial phone interviews, scheduling interviews with applicable division managers, extending offer letters, and processing pre-employment screenings including background checks and DMV records 
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources and employment law; applying this knowledge to communicate changes needed in policy, practice, and resources to upper management 
• Help payroll collection and data entry each week. Assists with special reports and various projects as needed. 
• Update and manage employee vacation usage; Communicate with team members as necessary 
• Main point of contact for employee benefits questions and leads the annual benefits renewal 
• Serves as the benefits liaison between vendor and employees 
• Ensures legal compliance with all federal, state, and local employment statutes 
• Manage all workers' compensation and maintain Workers' Compensation (WC) files and log 
• Supports the Company safety program (e.g., workers’ compensation, OSHA guidelines, procedures) 
• Oversees the performance management system (e.g., feedback, discipline, documentation) 
• Supports New Employee Orientation sessions (e.g., new hire paperwork, I-9 Forms, on-boarding program) 
• Coordinates training and development efforts (e.g., sexual harassment, administrative procedures, performance management) 
• Ensures proper entry, storage, and tracking of employee data (e.g., application, benefits, wages, vacation, sick time) 
• Supports the organizational culture that fosters positive employee relations, teamwork, and productivity 
• Maintains legally compliant file management procedures (e.g., storage, documentation, destruction) 
• Update and manage all organization insurances. 
• Performs other duties as assigned. 

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. 
• Bachelor degree, and certification in Human Resources 
• Proficient in English 
• Experience with Quickbooks Time preferred 
• 3+ Years of Experience in Human Resources/ Recruiting required 
• Thorough knowledge of all federal, state, and local employment-related laws and regulations 
• Exceptional written and verbal communication skills 
• Excellent attention to detail and results oriented 
• Persistent, organized and highly motivated 

The above statements are intended to describe the general nature and minimum level of work being performed. The employee will be required to perform any other job-related duties as required by the job objectives, and mission and philosophy of Texas Muslim Women’s Foundation, Inc.  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. 

Job Type: Part-Time PRN/ non-exempt

Reports to: Housing Director

Established in 2005 Texas Muslim Women’s Foundation empowers, promotes and supports all women and their families—a mission that ultimately creates stronger communities. Our programs are designed to promote peace in the home and the community through a comprehensive strategy of prevention and intervention. 

The On Call Shelter Attendant oversees facility activities that enable residents to achieve the stated goals of their stay. 

Shelter Advocate Job Summary

• Answer and log incoming HOTLINE calls 
• Follows up with the Social Services Program Manager and Case Managers as well as contacts with appropriate agencies to ensure that clients’ needs are being met
• Oversees clients and volunteers' activities during shifts 
• Documents all client violations of house rules 
• Ensures safety and well-being of clients through conflict intervention and resolution by providing first aid, obtaining assistance of police or ambulance as appropriate and necessary 
• Administers tokens under shelter guidelines Maintains a daily log documenting shelter activities and conditions 
• Secures the facility and grounds for the safety of staff and clients and for the protection of property 
• Participates in opportunities for professional development, including classes, conferences, and retreats as schedules 
• Monitor clients' self-administration of medication, as needed 
• Promote excellent customer services 
• De-escalate crisis situations 
• Assist with special projects 
• Supports multiple sites within the program 
• Other duties assigned 

Education and Experience Qualifications Required: 

• High School Diploma or GED 
• 6 months experience in the human services field, preferably with people who are homeless; experience working with victims. 
• Bilingual is a plus 

Skills and Competencies Required: 

• Ability to identify problems that are not easily defined and resolve them before the problem escalates 
• Ability to motivate and engage clients residing in the facility 
• Good communication skills, verbal and written 
• Good interpersonal skills 
• Demonstrated cultural competence and cultural responsiveness 

Job Type: Part-time-PRN- Non-Exempt 

Schedule: 

• On call 
• Weekend and weekdays availability 

Required licenses or certifications: 

• Complete background check 
• Proof of auto liability insurance 
• Driver's License 

The above statements are intended to describe the general nature and minimum level of work being performed. The employee will be required to perform any other job-related duties as required by the job objectives, and mission and philosophy of Texas Muslim Women’s Foundation, Inc.  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.